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Kathy Stoddard Torrey

~ Leadership Coach and Trainer

Kathy Stoddard Torrey

Category Archives: Effective Conflict

Effective Conflict: Hold Tightly to Your Outcome

12 Tuesday Sep 2017

Posted by Kathy Stoddard Torrey in Effective Conflict, Uncategorized

≈ 1 Comment

Tags

#desiredoutcome, #effectiveconflict #conflictresolution #positive disagreements

outcome 550px

Keeping the outcome that you want to happen in the forefront of your mind during a conflict is a powerful tool. I learned the value of this technique back when I was a Cub Scout leader, well before I had any training in communication and conflict resolution. The event was a tiny blip on the grand scheme of life, but the lesson that I learned has served me well for about two decades.

The leaders of the Cub Scout pack that we belonged to included a few petty, mean-spirited people. For the most part, I led my Webelos Den and had as little to do with them as possible. However, we were about to have a meeting to discuss our year-end banquet, where the boys in my den would graduate from Cub Scouts and move on to Boy Scouts.

I don’t remember all the details, but when I got to the meeting I discovered that the other leaders had met in secret before the official meeting and made some infuriating decisions that were going to affect my Webelos. I was furious. I was angry at the manipulation and deception, and outraged at the other leaders’ behavior, which was decidedly un-Scout like. I am a woman with a temper, and my first impulse was to storm out of the room.

As I sat there fuming, a couple of things occurred to me. First, they were counting on me leaving so that they could have free rein to do whatever they pleased. They could legitimately say that I had left and they had carried on as best they could if I left the meeting in a huff. They were a particularly sneaky lot.

Second, I realized that if I left, my den would have had no representation. My obligation and responsibility was to the boys I had worked with for the last two years. I knew them well and was very fond of them. I decided that I needed to swallow my anger and pride and continue to represent them and work for their best interests.

It became a mantra in my mind during the discussion – “you represent the boys.” I vividly remember one woman who was really taking delight in trying to bait me. I stayed calm, looked her in the eye, and argued logically and reasonably. I never lost my temper despite the fact that I was roiling inside. The outcome I wanted was for my Webelos to have the recognition and banquet that they deserved as they left Cub Scouts for Boy Scouts. I kept that outcome in mind and held onto it tightly.

In the end, I was satisfied with the plans for the banquet. Because I stayed calm and reasonable, I gained back a lot of the ground lost in the others’ secret meeting. I felt cheated of a good temper-tantrum yelling match but proud of myself for staying calm and representing those boys who were not able to represent themselves.

I remember walking out into the cool night air after the meeting and being startled by what I had accomplished. I was in awe of the power of self-discipline – controlling my temper. For me, it was an enormous revelation to see that I could get the outcome that I wanted if I could keep the coolest head. Amazing. Life changing.

Later I learned about Emotional Intelligence. In its simplest form, there are four categories of Emotional Intelligence: self-awareness, self-discipline, relationship awareness, and relationship management. There is real power in using self-discipline to achieve your desired outcome in a conflict.

Self-discipline means controlling our impulses; we pause to think before we act. Our first impulse might be to yell at someone who has done a poor job or insulted us. However, yelling doesn’t create a positive work environment, foster positive relationships, or get us closer to what we want to achieve in a disagreement.

Think of self-discipline as a muscle. The more you exercise it, the stronger it gets! Each time that you exercise self-control, you make it easier the next time. Make a practice of pausing and taking a breath whenever you feel an undesirable impulse coming on. Think of the consequences, and make a decision that is in alignment with your values and goals.

I must admit that there is immediate gratification in yelling and belittling others when someone makes us angry during an argument. However, there are consequences to our actions. We damage the relationship and our own reliability and trustworthiness. People won’t trust or respect us, and we hurt our chances of getting desired outcomes in the future.

It’s easier to control our impulses if we hold tightly to the outcome that we want. When tempted to yell or make personal jabs, remember that those actions will lessen your chances of getting the outcome that you want. Hold tightly to your desired outcome, and use self-discipline to act in ways that will help you achieve it.


For a little bit of fun leadership development, join 53 Leadership Challenges at KathyStoddardTorrey.com.

Want to go further with your professional development? Check out the courses offered at PositiveEffectLeadership.com.

If you are interested in taking your career to the next level quickly, contact me for a sample coaching session at KSTorrey@tapferconsulting.com.

Effective Conflict: Types of Conflict

05 Tuesday Sep 2017

Posted by Kathy Stoddard Torrey in Effective Conflict, Uncategorized

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Tags

#effectiveconflict #conflictresolution #positive disagreements, #typesofconflict

family discussion 550 px

There are four different types of conflict. Knowing the kind of conflict that you are facing can help you manage your expectations and decide on an effective strategy for dealing with the conflict.

The easiest type of conflict to resolve is a disagreement about facts. In workshops, I will say, “I believe that I am the tallest person in the room.” Then I will ask the group if they agree or disagree. At 6 feet tall, I am sometimes the tallest person. However, the group will usually suggest different participants who are close to my height or taller. The group will sometimes argue a bit about who appears to be tallest.

Fortunately, it’s an easy conflict to resolve. I ask the person whom the group believes to be the tallest to come to the front of the room. We stand back to back, and viola! – we have an answer. One of us is clearly taller than the other, or the group declares a tie. Either the way, we know for sure.

We argue all the time about things that can easily be proven or disproven with a little research! It’s amazing. When my youngest son was living at home, I had the new registration for his car. He insisted that he had an updated registration in his glove box and that he didn’t need the one in my hand. I started to argue with him and then said, “Let’s go check.” We walked out to the car together, and he pulled out the registration. It was about to expire, so he took the one from my hand without further argument.

Here is an important side note: We want to maintain positive relationships at work and at home – especially during disagreements. A relationship can strengthen when conflict is handled effectively. It’s essential never to do the “I told you so” dance. It can be especially tempting when proving a sullen and argumentative teenager wrong, but it’s well worth the effort to restrain yourself. We want to use every opportunity to create positive moments. The appropriate response is something like, “I’m glad that we figured that out.” Do the “I told you so” dance in your head if you must.

The second type or level of conflict is one based on procedures. In this case, everyone agrees on the outcome, but not how to achieve it. I use my trusty water bottle to demonstrate this type of conflict in workshops. I put the water bottle on one side of the room and tell the group that we must decide together how to get it to the other side. For fun, I tell them that efficiency is not a consideration. We don’t have to find the fastest way to get the water bottle from one side to the other.

I begin by picking up the water bottle and carrying it to the other side of the room with a series of side steps, spins, claps, and a bit of moon walking. Then I ask them if they would all be willing to use the same method. Sometimes a few people agree, but for the most part, the group refuses. I ask them for their suggestions. They usually say we should hand it person to person or toss it. In the end, we find a way we would all be willing to use to transport the bottle, and it doesn’t take a huge amount of time to come to an agreement.

After we agree, I tell the group to pretend that I am the only one who will be transporting the bottle. Then, I ask them if my original suggestion is an acceptable way to get the bottle across the room, keeping in mind that efficiency is not a consideration. It’s interesting that most groups have trouble admitting that my inefficient, yet entertaining, way is acceptable.

Here is another important side note: Let people achieve the agreed-upon outcome in whatever way they want as long as it meets efficiency, safety, and organization standards and policies. There is usually more than one way to get a job done, and we build positivity in our relationships if we let others do it their own way as much as possible. Sometimes our egos get in the way, and we want everyone to do things the “right” way, which is our way. Ask yourself, “Does it really matter if it’s done the way the other person or group wants to do it?” People feel empowered and motivated when they get some autonomy.

The third level of conflict involves deciding an outcome. We aren’t just deciding how to get the water bottle from one place to another; we don’t agree on where the water bottle needs to go. Disagreements about an outcome can be much more time-consuming to resolve and require some discussion about standards, values, emotions, and expectations. I would need to understand why you think and feel that the water bottle needs to go to the back of the room or another room – and you would need to be able to explain your rationale. Once again, we want to keep our egos out of the discussion and resist any temptation to use the words “because I said so.”

My husband and I were having a difficult time deciding where to ultimately retire. I put a big map of the US up on the wall. He didn’t want to live in states that taxed his military retirement, so I put a piece of blue tape over all those states. I feel that water is going to become a scarce resource, so I put blue tape on states with low rainfall. We both agreed to stay at or below the Mason Dixon line for warmth. It’s a decision that remains unresolved, but what’s important is to capture the things that are important to everyone involved.

It’s also important to use what’s best for the bigger organism as the guideline for deciding the best outcome. At work, a discussion on a desired outcome should include the needs and goals of the organization. A goal or outcome that would be fantastic for the sales or marketing department might not be in alignment with the organization’s goals for growth or income. An outcome may not be the best thing for one individual or team, but might be best for the family or organization.

The final type of conflict is around values. In many cases, it’s best to agree to disagree on values. For example, you and I could argue ourselves silly about our spiritual beliefs and not change each other’s minds. Values are usually closely held to the heart and not easily changed.

Although we may not agree, that does not mean that we can’t build positivity with the discussion. Our personal needs are to be listened to, understood, and respected. “Agreed with” is not on the list. We can learn about a person’s beliefs and perspectives by listening in a respectful way. Listening does not obligate you to agree!

Think family dinners at holidays. It is a rare family whose members all agree about religion, politics, and worldviews. It’s perfectly acceptable to ask questions and understand a person’s perspectives and beliefs without agreeing with them. Effective conflict doesn’t have to include resolution. It can just be achieving mutual understanding.

For a little bit of fun leadership development, join 53 Leadership Challenges at KathyStoddardTorrey.com.

Want to go further with your professional development? Check out the courses offered at PositiveEffectLeadership.com.

If you are interested in taking your career to the next level quickly, contact me for a sample coaching session at KSTorrey@tapferconsulting.com.

Effective Conflict: How do you feel about conflict?

29 Tuesday Aug 2017

Posted by Kathy Stoddard Torrey in Effective Conflict, Uncategorized

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Tags

#Communication, #effectiveconflict #conflictresolution #positive disagreements

fingernail on chalk board 550 px

When I do Effective Conflict workshops, I start by having everyone determine how they personally feel about conflict. I put my water bottle in the middle of the floor and tell the group that the bottle represents conflict. Then, I ask them to stand close to the bottle if they are comfortable with conflict and far away if they do not like any form of conflict. People will move to various places around the room in relation to conflict (i.e., the water bottle). It’s important to start by knowing our own feelings about conflict.

Something interesting happened the first couple of times that I did this exercise. After I gave the instructions and people were milling around to determine where they wanted to stand, someone asked, “Do you mean conflict at work or at home?” I wasn’t expecting that question; I had assumed that people felt a certain way about conflict all the time. That was an incorrect assumption!

As it turns out, most people in my workshops have very different feelings about conflict at work than they do about conflict at home. There doesn’t seem to be an overarching pattern to the difference. For example, one person may be more comfortable with conflict at home, and someone else more comfortable with conflict at work. It varies by personality and situation, but there is usually a difference.

Whether at work or home, the first piece of dealing with conflict effectively is knowing how we feel about conflict in general. Our feelings set the tone for the discussion. If we really don’t like conflict, we might avoid it or try to get it over with in a hurry. Neither of these is particularly useful when dealing with differences of opinion.

The other important piece of dealing with conflict effectively is knowing that conflict is not a bad thing! When I ask workshop participants what color conflict is, they usually answer “red” or “black.” When I ask what conflict sounds like, people say things like “nails on a chalkboard” or “a freight train coming at you.” Wow! Those are horrible, stressful sounds!

It’s useful to think of conflict as just discussing a difference of opinion or perspective. Granted, we can get pretty wrapped up and emotional about our views, but we want to step back and look at conflict as an opportunity to learn something new about ourselves, other people, and a particular situation. If handled well, conflict can result in more positivity in a relationship, not less.

The fundamental pieces of effective conflict are knowing our own feelings about conflict and adjusting our perspective to a more positive view of disagreements. After all, deciding where we want to go to lunch is resolving a conflict. We will talk about specific tools, techniques, and the various levels of conflict as we continue this topic, but let’s begin by checking in with our feelings and perspectives when faced with a conflict – big, small, at home, or at work.


For a little bit of fun leadership development, join 53 Leadership Challenges at KathyStoddardTorrey.com.

Want to go further with your professional development? Check out the courses offered at PositiveEffectLeadership.com.

If you are interested in taking your career to the next level quickly, contact me for a sample coaching session at KSTorrey@tapferconsulting.com.

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